Application Procedures

Membership application procedures and the nomination process are detailed in Section 2-12 of the ASPERA Constitution (168kb PDF) and are as follows:

2. Membership qualifications

2.1. Full membership of ASPERA is open to Australian Universities, AFTRS, or academic units within a University (faculty, school, department, institute or college) responsible for the teaching and management of screen production and/or research programs where the central objective is the education and advancement of screen practitioners. A University or academic unit as defined above can join ASPERA if one third of their subjects are production based. Each institution or academic unit nominates its representative for ASPERA.

2.2. Associate Membership of ASPERA is open to non-university institutions and organizations consistent with the roles and aims of ASPERA.

3. Nomination for membership

3.1. A nomination for full or associate membership of the association:
a. must be made by an authorized member of an institution or an academic unit in writing, and
b. must be lodged with the secretary of the association.

3.2. As soon as practicable after receiving a nomination for membership, the secretary must refer the nomination to the committee to determine whether to approve or to reject the nomination.

3.3. As soon as practicable after the committee makes that determination, the secretary must:
a. notify the nominee, in writing, that the committee approved or rejected the nomination (whichever is applicable), and
b. if the committee approved the nomination, request the nominee to pay (within the period of 28 days after receipt by the nominee of the notification) the sum payable under these rules by a member as entrance fee and annual subscription.

3.4 the secretary must, on payment by the nominee of the amounts referred to in clause (3) (b) within the period referred to in that provision, enter the nominee’s name in the register of members and, on the name being so entered, the nominee becomes a member of the association.

4. Cessation of membership

An institution or an academic unit ceases to be a member of ASPERA if:

4.1. it does not pay its annual fee.

4.2. resigns membership

4.3. is expelled from the association

5. Membership entitlements and representation

A right, privilege or obligation which an institution or an academic unit has by reason of being a member of the association:
a. can be delegated to an authorised person(s) representing the institutions or the academic unit in question.
b. terminates on cessation of the membership.
c. full members are entitled to two delegates at the annual conference and one vote at the Annual General Meeting.
d. associate members are entitled to one delegate at the annual conference.

6. Resignation of membership

6.1. A member of the association is not entitled to resign that membership except in accordance with this rule.

6.2. A member of the association who has paid all amounts payable by the member to the association in respect of the member’s membership may resign from membership of the association by first giving to the secretary written notice of at least one month (or such other period as the Executive Committee may determine) of the member’s intention to resign and, on the expiration of the period of notice, the member ceases to be a member.

6.3. If a member of the association ceases to be a member under clause (2), and in every other case where a member ceases to hold membership, the secretary must make an appropriate entry in the register of members recording the date on which the member ceased to be a member.

7. Register of members

7.1. The public officer of the association must establish and maintain a register of members of the association specifying the name and address of each institution or an academic units that is a member of the association, along with a name of the person(s) authorised to represent the institution or the academic unit in question, together with the date on which the institution of the academic unit became a member.

7.2. The register of members must be kept at the principal place of administration of the association and must be open for inspection, free of charge, by any member of the association at any reasonable hour.

7.3. A member of the association may obtain a copy of any part of the register on payment of a fee of $1 for each page copied or, if some other amount is determined by the committee, that other amount.

8. Fees and subscriptions

8.1. A member of the association must, on admission to membership, pay to the association a fee of $1 or, if some other amount is determined by the committee, that other amount.

8.2. In addition to any amount payable by the member under clause (1), full and associate members of the association must pay to the association an annual membership fee in accordance with the Schedule of Annual Membership Fees, (Appendix 3) or, if some other amount is determined by the committee, that other amount:
a. except as provided by paragraph (b), before 1 July in each calendar year, or
b. if the member becomes a member on or after 1 July in any calendar year – on becoming a member and before 1 July in each succeeding calendar year.

9. Members’ liabilities

The liability of a member of the association to contribute towards the payment of the debts and liabilities of the association or the costs, charges and expenses of the winding up of the association is limited to the amount, if any, unpaid by the member in respect of membership of the association as required by rule 8.

10. Resolution of internal disputes

10.1. Disputes between members (in their capacity as members) of the association, and disputes between members and the association, are to be referred to a community justice centre for mediation in accordance with the Community Justice Centres Act 1983.

10.2. At least 7 days before a mediation session is to commence, the parties are to exchange statements of the issues that are in dispute between them and supply copies to the mediator.

11. Disciplining of members

11.1. A complaint may be made to the committee by any person that a member of the association:
a. has persistently refused or neglected to comply with a provision or provisions of these rules, or
b. has persistently and wilfully acted in a manner prejudicial to the interests of the association.

11.2. On receiving such a complaint, the Executive Committee:
a. must cause notice of the complaint to be served on the member concerned; and
b. must give the member at least 14 days from the time the notice is served within which to make submissions to the Executive Committee in connection with the complaint, and
c. must take into consideration any submissions made by the member in connection with the complaint.

11.3. The committee may, by resolution, expel the member from the association or suspend the member from membership of the association if, after considering the complaint and any submissions made in connection with the complaint, it is satisfied that the facts alleged in the complaint have been proved.

11.4. If the committee expels or suspends a member, the secretary must, within 7 days after the action is taken, cause written notice to be given to the member of the action taken, of the reasons given by the committee for having taken that action and of the member’s right of appeal under rule 12.

11.5. The expulsion or suspension does not take effect:
a. until the expiration of the period within which the member is entitled to appeal against the resolution concerned, or
b. if within that period the member exercises the right of appeal, unless and until the association confirms the resolution under rule 12(5), whichever is the later.

12. Right of appeal of disciplined member

12.1. A member may appeal to the association in general meeting against a resolution of the committee under rule 11, within 7 days after notice of the resolution is served on the member, by lodging with the secretary a notice to that effect.

12.2. The notice may, but need not, be accompanied by a statement of the grounds on which the member intends to rely for the purposes of the appeal.

12.3. On receipt of a notice from a member under clause (1), the secretary must notify the committee which is to convene a general meeting of the association to be held within 28 days after the date on which the secretary received the notice.

12.4. At a general meeting of the association convened under clause (3):
a. no business other than the question of the appeal is to be transacted, and
b. the committee and the member must be given the opportunity to state their respective cases orally through an authorised representative or in writing, or both, and
c. the authorized representatives of members present are to vote by secret ballot on the question of whether the resolution should be confirmed or revoked.

12.5. If at the general meeting the association passes a special resolution in favour of the confirmation of the resolution, the resolution is confirmed.

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